Make Job Hunting Suck Less

How I Automated My Job Search Process

If you’re like most of my clients, looking for a job, well…sucks!

You feel like you’ve applied to a hundred places, and haven’t heard back from any of them.  By the time you do get a call from a recruiter you barely remember applying there in the first place!  

You need a process, my friend.  An assistant to show where you’ve applied, sends you reminds on what to do next, and gives you data so you can troubleshoot what is going wrong and where you are getting stuck.

You’re in luck, because I have a system for you.  For free.

No really!

Automate Your Job Search Process Using Trello

I highly recommend using to create a workflow so you know where everything is, know the status of your applications, and know exactly what actions to take next. (btw – using this affiliate link will give you one month of free pro access as well as your free account)

Why Trello: Unlike a spreadsheet, Trello is interactive and a POWERHOUSE of organization. 

Here are the basics: I set up a “card” for each job I’m interested in and have a column for each stage of the job search process. 

Keep the Details in a Single Place

Here is the superpower: within each card, I have the ability to do some really cool stuff: 

  • create a checklist so I don’t forget important steps
  • attach files (ahem – resumes, anyone?)
  • create notes for myself (e.g. things I need to follow up on or a referral’s name)
  • set due dates to keep me accountable
  • send emails and push notifications to remind me
Trello Job Search Tracker
A to-do list on steroids

Create a Job Search Workflow Using Columns

Now that you understand the power of cards, here’s where having well-planned next steps comes into plan.  You can automate your job search by planning out each step, ensuring you never lose track of an application or forget to follow up again.

  • people suck)

Recommended Columns for Automated Job Search

Here are the columns I recommend

  • Interested. Create a card with the organization and title, link inside to the job posting.
  • Reached Out This is useful for referrals from people you know and/or conducting informational interviews to learn more about the role and company.
  • Applied Adding a date here will help you set up time-based reminders to follow up.
  • Follow up Asking for closure is a big step most people forget.  Just like you, companies get busy and need to be reminded of things they’ve meant to do.  Set this for one week after your application and note the email address to send to in a comment box.
    •  Power move – create a card that has a draft of the email you want to send so you can copy/paste/send with ease
  • Phone screen (write in the name of the person who called -the questions they asked, and when they said they’d follow up)
  • Interview (enter in the name of your interviewer(s), the location of the interview, the time, the dress code, and any other important information)
  • 2nd Round
  • 3rd Round
  • Offer (attach the offer letter to compare contrast between multiple offers and negotiate as necessary.  Create a due date of when you need to let them know)
  • Rejected (you were turned down – it’s okay.  Create a colored label to know what stage this is coming from)
  • Feedback (if you were rejected, especially after an interview, asking why will help you get better in the future)
  • Ghosted (these

The Magic of Job Search Automation

What’s that?  Ooo what a shiny and organized job search.  But here’s the REAL magic – having those cards and those columns can start to give you some valuable insights into your search.  I’m talking game changing stuff that will save you days and potentially months of spinning tires.

If  you constantly feel like you're hitting walls, it's important first to find out where the walls are.

By using a job search tracker you can visually see your progress. You can answer things like: how many applications are you really doing a week?  What’s your conversion rate between the application and phone screen?  How many phone screens are turning into interviews.  If  you constantly feel like you’re hitting walls, it’s important first to find out where the walls are.

Thats the real beauty of having a process to follow and automating as much of it as possible.  You’re able to free up your time, yes, and less likely to lose track of important details.  But more importantly, you can see where you stop making progress. And that’s a huge piece to mastering a job search.

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